How to use Ecoportal

Adding a new event

1. 1. To ensure you can access your events and make edits if needed, please make sure you are registered for Ecoportal and logged in before adding your new event.
   2. Events posted by logged-in users will be published immediately. Events posted by guest users will be reviewed by site volunteers before being published.
   3. Fill out the Event Submission Form with your Event Title, Event Description and select the time and date of your event.
   4. If the event is recurring (eg. monthly meeting), click on the green Schedule Multiple Events button to open the recurring event options.
   5. You can select the frequency (daily, weekly, monthly, yearly etc), pattern and time. If your event will skip a recurrent date because of holidays or similar, just click on the green Add Exception button and you can select which dates it will NOT occur.
      
   6. Add your Event Image by clicking on the grey Choose Image button. This will connect to the file directory on your device, where you can navigate to the image you’d like to upload.
   7. Due to the volume of user-uploaded images, Ecoportal has an image size restriction of 512kb. It’s a good idea to resize your image to an appropriate size before uploading. You can use free online image resizing programs such as Adobe Express to do that. Generally making your image 1000px wide (for both landscape & portrait images) will display well on the website.
   8. Add your Event Category. If you click in the search from existing categories dialogue box, you’ll see the current categories appear. You can select more than one category for your event, just click on one category at a time.
      
   9. You can add Event Tags in the same manner as the categories.
   10. The Event Status will default to Scheduled (for upcoming events), but if you are editing an existing event you can change this status to postponed or cancelled if appropriate.
   11. Add your Venue Details by clicking in the Create or Find Venue dialogue box. As with the event categories and tags, you’ll see a list of existing venues which you can select from. If your venue is not on the list you can add a venue by typing in the name of your new venue and then click on the blue Create: button that appears. You will now see options to add address, phone and website for the venue.
       
       Please note: To keep things simple for all users, please only add new venues if you anticipate the venue will be used regularly. For less common venues or locations, you can select the Check the event description for venue details option on the list of venues, then just include the venue address etc in the event description. Also, any venues you may have added to Ecoportal previously will appear first on the list, if you scroll down you will see the remaining list of venues.
   12. Add your Organiser Details by clicking in the Create or find Organiser dialogue box. As with the venues, if your organiser is not on the list you can add a new organiser by typing in the name of your new organiser and clicking on the blue Create: button that appears.
   13. If you are adding a new Organiser that already has a profile within the Groups on Ecoportal, please add the URL link to their Group page on Ecoportal (which has full group info and contact details) instead of adding contact information on their organiser page. This will avoid double ups of information and reduce the number of areas that need updating when group details change.
   14. Add the Event Website link if needed for event tickets, bookings or RSVPs.
   15. If there is an Event Cost for tickets you can add that in the last form field. Leave as is if it is a free event.
   16. Once you are happy with all of the details entered, you can click on the big Submit Event button at the bottom of the page.